Are FHA record retention requirements different for documents with electronic signatures?

FHA’s record retention requirements are the same for both ink and electronic signatures.  Lenders are reminded that they must maintain their origination case binders in either hard copy or electronic format for a period of two years from the date of endorsement.  Additionally, lenders must follow applicable record retention requirements imposed by applicable federal and state laws and regulations.  Lenders must ensure all electronic signatures meet the record retention requirements stated by FHA. The audit log as well as any computer systems (including hardware and software), controls, and documentation must be readily available for, and subject to, FHA inspection for the same periods as records signed in ink.  A lender’s system must be able to reproduce electronic records as accurately as if they were paper records when printed or viewed. These records must be made available to FHA upon request.  

For more information see Handbook 4000.1 II.A.1.a.i.(A)(4) & II.A.7.e.iv. at https://www.hud.gov/program_offices/administration/hudclips/handbooks/hsgh

All policy information contained in this knowledge base article is based upon the referenced HUD policy document. Any lending or insuring decisions should adhere to the specific information contained in that underlying policy document.


Topic Number: KA-05021